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Production management automation Wrap the admin before you wrap.

TitanStudio is a London studio that builds automated workflows for production companies. Bid packs, crew holds, call sheets, cost tracking and delivery run off your own rate cards, crew list and sheets, so coordinators stop chasing and producers get the day back.

Book a callWhatsApp us
  • Nothing new for crew to learn
  • Runs on your sheets, WhatsApp and email
  • Fixed written quote within 24 hours of the call

Call sheet

Day 2 of 3

Example
Production
Example spot, 60 sec
Shoot date
Tue 17 Nov
Unit base
Location 1, NW10
Weather
9°C, rain clearing by 10:00
Nearest A&E
2.4 miles, open 24 hours
General crew call07:00
  1. 06:30Camera and lighting pre-call
  2. 07:00Crew call, breakfast on set
  3. 08:15First shot, scene 4
  4. 13:00Lunch
  5. 18:30Estimated wrap
Built from the production sheet at 19:00. Sent to crew.

Scene 01 / Bid packs

A draft top sheet the day the brief lands.

Upload the brief, the script and the boards. A first draft of the bid is built from your own rate cards and past bids, and anything the brief leaves open is flagged before it costs you.

What happens

  1. Brief, script and boards go in
  2. A draft top sheet is built from your rate cards and past bids
  3. Missing scope is flagged: VFX, shoot days, usage
  4. The bid pack is assembled for the EP to sign off

Top sheet

Draft 1, for EP review

Example
LineBuilt fromStatus
A Pre-productionRate cardDrafted
B Shooting crewRate cardDrafted
C LocationsPast bid, similar shootDrafted
D EquipmentRate cardDrafted
E Art departmentPast bidDrafted
F Post and VFXNot in the briefCheck scope
G Talent usageTerm and media missingCheck scope
H Shoot daysScript says 2, boards suggest 3Check scope
EP sign-off3 lines to confirm

Scene 02 / Crew holds

Holds out, replies logged, nobody chasing.

Enter the dates and the departments. Your ranked shortlist for each role gets a WhatsApp or a text, replies land as first or second holds, and anyone who has not answered gets a polite nudge.

What happens

  1. Dates and departments go in
  2. Your ranked shortlist gets a WhatsApp or SMS
  3. First and second holds are logged as the replies come in
  4. Non-replies are chased and the crew list stays current
Sam, 1st ACWhatsApp, first on your shortlistExample

Hi Sam, are you free as 1st AC on Tue 17 and Wed 18 Nov, London? Reply 1 to go on first hold, 2 if not.

1

Thanks Sam, you are on first hold. We will confirm or release by Thu 12 Nov.

Holds board

Shoot: 17 to 18 Nov

Example
  • DoPAlexConfirmed
  • 1st ACSamSent1st hold
  • GafferPriya2nd hold
  • SoundChrisChased 18:00
  • Art directorJoReleased

Scene 03 / Call sheets

Tomorrow's call sheet, out every night.

Schedule, locations, talent and crew calls live in one production sheet. The call sheet is generated from it every evening with the weather and the nearest A&E, and re-sent automatically when something changes.

What happens

  1. Schedule, locations, talent and crew calls in one production sheet
  2. The call sheet is generated from it each night
  3. Weather and the nearest A&E added for every location
  4. Something changes, it is re-sent with the change marked

Call sheet, Day 3

Version 3

Example
Unit base
Location 1, NW10Location 2, W3
Crew call
07:0006:30
Weather
7°C, dry, wind 12 mph
Nearest A&E
Updated for Location 2
  1. 21:12 Location changed in the production sheet
  2. 21:14 Call sheet re-sent to everyone called

Scene 04 / Cost tracking

The wrap report, mostly done before wrap.

Crew send receipts by WhatsApp or email. Each one is coded to a budget line, overages are flagged as they happen, and a running cost-to-complete is always up to date.

What happens

  1. Crew send a photo of the receipt by WhatsApp or email
  2. Each receipt is coded to its budget line
  3. Overages are flagged to the producer as they happen
  4. Cost-to-complete runs as you go, so the wrap report writes itself
From Priya, Gaffer, by WhatsAppGenerator fuelCoded to D Equipment
Example

Cost report

Actual against estimate

Example
  • A Pre-production64%
  • B Shooting crew88%
  • C Locations104%Over estimate, flagged to the producer at 14:32
  • D Equipment71%
  • E Catering92%
Cost-to-completeOn budget, 1 line over

Scene 05 / Review and delivery

One list of notes per round. One checklist to deliver.

Review links carry version control, agency feedback is gathered into one list per round, and the delivery checklist is generated straight from the media plan.

What happens

  1. Every cut goes out as a versioned review link
  2. Agency feedback lands in one list per round
  3. The delivery checklist is generated from the media plan
  4. Cutdowns, ratios, captions and clocks ticked off before anything ships

Review and delivery

Example spot, 60 sec

Example
  1. v1Offline editRound 1 notes, all addressed
  2. v2Fine cutRound 2 notes, all addressed
  3. v3OnlineApproved by the agency

Delivery, from the media plan

  • 60 sec master, 16:9, clocked
  • 30 sec cutdown, 16:9
  • 20 sec cutdown, 9:16
  • 15 sec cutdown, 1:1
  • 6 sec bumper, 9:16
  • Subtitled versions of every cut

How we work

One call, one job, built around how you already work.

  1. 01One callYou walk us through how a job runs at your company, from brief to delivery.
  2. 02We map the job that costs you mostWe start with the one job that takes the most time, and map it step by step with whoever does it now.
  3. 03We build it around what you useYour sheets, WhatsApp and email. Nothing new for crew to learn, no new app for anyone on set.
  4. 04You own itIt runs in your accounts, on your data, and it belongs to you.

What does it plug into?

If your team already works in it, we build around it rather than replace it.

  • Google Sheets
  • Excel
  • WhatsApp
  • SMS
  • Email
  • The tools you already use

What it costs

Scoped per company. Fixed written quote within 24 hours of the call.

We start with the one job that costs you the most time.

Book a call

Which job eats your week?

Book a call and tell us.

Walk us through how a job runs and where the chasing piles up. We will tell you straight whether it is worth automating, and send a fixed written quote within 24 hours.

Rather talk now? +44 7337 522762

Book a call

Pick a time that suits you. We will confirm by text or email.

Next working days, UK time

30 minute slots

What do producers ask us?

Do my crew need a new app?

No. Crew get WhatsApp messages, texts and emails, the same as they do now, and their replies go straight back into your sheets. Nobody on set downloads anything or learns a new login.

Does it replace my coordinator?

No. It takes the chasing off them. Sending holds, nudging non-replies, re-sending call sheets and coding receipts are the hours of a coordinator's day that do not need their judgement. They stay in charge of the crew, the schedule and every call that does.

Is our data safe?

TitanStudio is a UK-based studio, and what we build runs in your own accounts. Your crew list, rate cards and budgets stay where they are now, under your control.

What does it cost?

It is scoped per company, because every production company runs its jobs differently. You get a fixed written quote within 24 hours of the call.

Can you start with one workflow?

Yes, and we recommend it. We start with the one job that costs you the most time, get it running on a live job, then add the next one only if you want it.

How long does it take?

It depends on the workflow and on how your sheets are set up today, so we will not guess here. You get an honest timeline with the quote, after the call.

TitanStudio is a London web and automation studio. We are not Titan Studios, the TV studio in Park Royal.

Last updated 2 November 2026